5-E from the main menu
Depending on how you set up your inventory within FocalPoint, you may choose to add items that you both rent and sell to your merchandise file first, and transfer them to your rental file when you need to increase your rental inventory. Please note that you do NOT have to manage your inventory in this manner. You can simply add these types of items to your rental file when you receive them, as you always have the capability to sell rental items.
Fields with an asterisk (*) should be considered required fields, although you should always fill in as much information as you need. Fields with a double asterisk (**) are required before the transfer will take place.
No journal entries will be exported to your third party accounting software by using this function.
Merchandise will not be made inactive if you transfer all quantity of a merchandise item to your rental fleet.
Search By Criteria
Select from Description, Part Number, Manufacturer, SKU #, or UPC #, then enter text to isolate the item you wish to convert to rental. Once the item is located, double click on the item. Depending on the nature of the item, some of the below fields will default for you, but can be changed as necessary.
**Rate Table
Select a rate table set up in the Rate Table File from the drop down list. If you need to add a new rate table for the item you are transferring from merchandise, simply double click anywhere in the rate table field and add a new rate table.
*Description/Alternate Description
You may enter up to two descriptions for any rental item. Either of these descriptions will be searched when searching for rental items by description. The primary description will show on printed documents. The primary description will default to the description of the rate table. The Alternate description will default to the description of the merchandise item. You may change either of these descriptions as needed.
*Posting Code
Use the drop down list to select the appropriate post code for the item.
*Quantity
Enter the quantity you currently have on hand at this location. If this is a serialized item, enter '1' for the quantity.
*Serialized
If this item in serialized, enter a 'Y' in this field. If the quantity is NOT '1', then you will not be able to have a 'Y' in this field.
*Equipment ID
Enter an equipment ID for this item. For serialized items, Equipment ID's server little purpose other than to identify the item. For non serialized items (tables, chairs, blades, etc) when you are transferring merchandise to rental, a little more thought is involved with Equipment ID's. For example, if you transferring air hose from merchandise to rental to INCREASE your already existing air hose rental inventory, you will want to use the Equipment ID that already exists for your Air Hose rental item. If this item is new to your rental fleet, then you will want to use a new Equipment ID. If you leave the Equipment ID blank, an Equipment ID will be assigned automatically.
**Group
Select a group from the drop down list.
Model
Enter a model for this item if applicable.
Bar Code ID
Enter a Bar Code ID for this item if applicable.
Make
Enter a make for this item if applicable.
Serial Number
If the merchandise item is serialized, you will be able to pick from the available serial numbers in the merchandise file to transfer. For the odd occasion where you will be transferring a NON-SERIALIZED merchandise item to a serialized rental item, you will need to enter the serial number in the rental file after the transfer is complet.
Color
Enter a color for this item if applicable.
License Plate Number
Enter a license plate number for this item if applicable.
Year Manufactured
Enter the year manufactured for this item if applicable.
VIN
Enter the VIN for this item if applicable.
MFG
Enter a manufacturer for this item if applicable.
Purchase Date
Enter the purchase date if different from the date of the transfer.
Purchase Cost
The cost of the merchandise item will transfer unless you enter a different cost in this field.
Part Number
Enter a part number for this item if applicable. Normally this field will default for you. The part number will end up in the Part Number field of the rental item. The part number will NOT end up in the Equipment ID field of the rental item.
Once the above information has been filled in as needed, click on the Convert Merchandise button on the right side of the screen. To exit the program, click on the Exit button in the upper left hand corner of the screen.
